Salesforce Optimization

The problem

Most Companies Pay Too Much for Salesforce Storage

Salesforce is powerful for active CRM data, but it becomes extremely expensive when used to store years of historical transactions, large files, logs, or archived records.

These non-core items rapidly inflate your storage usage, pushing you into higher, costly tiers – often exceeding €10,000 annually for just 10GB extra.

This isn't just inefficient - it directly drains budget that could be used elsewhere.

There's a Smarter Way: Strategic Cloud Migration

By moving infrequently accessed data to dedicated cloud storage (e.g., AWS S3/RDS, Azure Blob/SQL Database), you leverage platforms built for cost-effective volume storage. Consider this typical cost comparison:

Cost Category	Custom AWS-Based Solution	Salesforce (Einstein 1 Sales Edition)
Initial Development Cost	$80,000 (one-time)	No upfront cost
Annual Maintenance Cost	$8,200 – $14,500	$120,000 per year
Total Cost After 1 Year	$88,200 – $94,500	$120,000
Total Cost After 2 Years	$96,400 – $109,000	$240,000
Total Cost After 3 Years	$104,600 – $123,500	$360,000
Total Cost After 5 Years	$121,000 – $152,500	$600,000
Break-even Period	Under 8 months	Never (costs remain ongoing)

I'm Tomasz Jędrośka, Head of Data Engineering at STX Next. Our certified cloud and Salesforce experts specialize in identifying non-core data driving up your Salesforce costs.

We design and execute secure migration strategies to cost-effective cloud platforms (AWS, Azure), ensuring data remains accessible for your analytics needs.

We focus on measurable results: reduced costs, optimized performance, and long-term data flexibility.

_{Tomasz Jędrośka - Head of Data Engineering, STX Next}

The solution

Our Proven 4-Step Data Optimization Process

Assess Storage & Costs

We analyze your Salesforce data usage to pinpoint exactly which objects and data types are consuming expensive storage and estimate your potential savings.
Design Cloud Architecture

We map out the most cost-effective cloud storage solution, e.g., AWS S3 + RDS (with optionally Snowflake/Redshift), Azure Blob + SQL DB (with optionally Databricks) tailored to your data volume and access needs.
Migrate Non-Core Data

Using secure, proven methods (Salesforce tools, ETL pipelines), we transfer the designated historical data, files, and logs to your chosen cloud platform.

As part of the migration, we can optionally implement a cloud-based data warehousing solution—such as Snowflake, Databricks or Redshift - to significantly enhance performance, scalability, and user experience for analytics and reporting.

Enable Unified Access

We ensure your reporting tools (Power BI, Tableau, QuickSight, etc.) can easily query both your active Salesforce data and the migrated data in the cloud, providing a complete view.

4 step data optimization process stx graphics

Key features

What you can expect

Security & Compliance

Your data security is important to us. We encrypt your data while it's traveling and when it's stored. We follow the best cloud security practices and build solutions that work with regulations like GDPR.

You keep ownership of your data in your chosen, secure cloud environment.

User Accessibility

Migrated data is still easy to access. We focus on fitting it smoothly into your current reporting setup.

While you won't interact with archived data directly in the main Salesforce screen like before, we make sure users can quickly get the information they need. They can do this through reports, dashboards you set up, or sometimes custom tools.

Ongoing Management & TCO

Cloud solutions need to be managed. Our project cost covers setting everything up and migrating your data.

We offer clear, flexible support options to keep things running, monitor performance, and make improvements. This helps keep your total cost of ownership much lower than using expensive Salesforce storage.

Request your data assesment

Quantify cost reductions for your Salesforce setup.

Get your free assessment.

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End results

Lower Costs, Better Access

Drastic Storage Cost Reduction

Cut Salesforce storage spending significantly, often achieving overall CRM-related cost savings of 40% or more. Cloud storage can be up to 8x cheaper per GB than Salesforce's premium rates. Achieve ROI typically under 8 months.

Faster Reporting & Analysis

Query large historical datasets directly in optimized cloud databases without slowing down your core Salesforce CRM performance. Get insights faster.

Increased Data Flexibility

Easily connect other tools or systems to your data in the cloud without restrictive Salesforce API limits or costs. Gain control over your data architecture.

Foundation for Growth

Establish a scalable, cost-effective data infrastructure ready for future needs, including advanced analytics or AI, without relying solely on expensive Salesforce add-ons.

Improved Data Quality & Trust

The migration process offers a chance to clean up issues like duplicates, stale records, and inconsistent fields - often side effects of extended use and third-party Salesforce plugins. Establish stronger data governance and integrity in your new cloud environment to ensure more reliable reporting and decision-making.

Read the Full Success Story

40% Cost Reduction For Mozilla

While every situation is unique, Mozilla achieved a 40% CRM cost reduction and faster reporting after we helped them optimize their data storage and architecture using AWS. This highlights the potential impact of strategic data migration

Don’t just take our word for it:

5.0

STX Next displayed exemplary project management throughout our collaboration.

Project Manager

CloudCompli

Verified by Clutch, Jan 17, 2024

5.0

STX Next has been a great partner in helping us reach our goals.

Chief Technology Officer

Real Estate Technology Company

Verified by Clutch, Nov 8, 2024

5.0

I appreciate the flexibility with which they roll teammates on and off the project.

Chief Technology Officer

B Generous

Verified by Clutch, Jan 12, 2023

5.0

They’re very inquisitive engineers, plugged in designers, and want to know your business in a genuine way.

Chief Operating Officer

Alpha Technology, Man Group

Verified by Clutch, Jun 30, 2020

Find Out How Much You Could Save on Salesforce Storage

Curious how much you could save on Salesforce storage costs? Get a free, no-obligation assessment from us.

We'll look at your current Salesforce usage to see where costs are highest. Then, we'll estimate your potential annual savings if you moved some data. We'll even give you a general idea of how we'd make it happen.

This assessment is completely free, with no strings attached.

Your assessment includes:

Analysis of your current Salesforce storage consumption & cost drivers.
Identification of non-core data suitable for migration.
High-level recommendation for a cost-effective cloud architecture.
Estimate of potential annual savings vs. current Salesforce spend.

To get started, we'll have a quick 30-minute chat about your Salesforce setup, what kind of data you have, and what you're hoping to achieve.

Request your data assesment

Quantify cost reductions for your Salesforce setup.

Get your free assessment.

Salesforce Optimization

Cut Your Salesforce Storage Costs

Most Companies Pay Too Much for Salesforce Storage

There's a Smarter Way: Strategic Cloud Migration

Our Proven 4-Step Data Optimization Process

What you can expect

Security & Compliance

User Accessibility

Ongoing Management & TCO

Request your data assesment

Lower Costs, Better Access

Drastic Storage Cost Reduction

Faster Reporting & Analysis

Increased Data Flexibility

Foundation for Growth

Improved Data Quality & Trust

40% Cost Reduction For Mozilla

Don’t just take our word for it:

Find Out How Much You Could Save on Salesforce Storage

Request your data assesment